Once you have reviewed so many resumes and held several interviews, you have found a perfect candidate for the vacancy. Now what? How will you close the deal? This is where the Offer Letter comes into the real film. If you are an HR Manager, CEO, or Operations Manager at a small business organization not knowing how to write a Letter of Intent, this is the right place for you.
Here, in this blog, we will discuss everything one needs to know in order to write an engaging offer letter that gives your candidate the confidence to accept the offer. Below we have detailed everything from what is a Letter of Intent to what it should contain, offer letter format in word India, and examples.
Also, being the number one HRMS Software with a live edit feature, we give you the facility to reduce the hustle of repetitive writing. You can eliminate downloading the HR letter templates by using our unique live edit feature that no other platform offers.
So, let’s get started!!
“A Job offer letter, often known as a Letter of Intent (LOI), is a formal way of offering employment to a prospective employee or job applicant who has been shortlisted.”
In general, a company sends or issues a Letter of Intent or email to the finalized candidate who has been interviewed and considered suitable for employment with the company. It is an official confirmation of selection for the job for which you applied and were interviewed, and it is followed by a full Appointment Letter with detailed employment terms and conditions, corporate rules and procedures, and eligibility criteria for a variety of employment perks.
A job offer letter from employer to employee is given to ensure and guarantee the employee’s job and employment in the organization that issued the letter; delivering a letter of intent is also a required aspect of any company’s recruitment process.
There are a few important points that must be included in a formal Letter of Intent. Let’s have a look at the points to know more.
A Letter of Intent is a letter that is provided to the selected employee confirming employment details like:
While writing a job offer letter, make sure to use the company’s official letterhead with a logo on the top. It gives your letter a professional and legal look encouraging the candidate to read it carefully.
Always include the date, full name, and the complete address of the employee in the letter.
The greeting or the opening line can be formal or casual depending on the culture of the company. Begin with “Dear [Employee Name] then offer the job on a positive note like “We are pleased to offer you the position of [Job Title] at [Company Name].”
Here you may include the job title, employment start date, employment status (full-time, part-time, and so on), office complete address, supervisor’s or manager’s name, and roles and responsibilities.
In this section, explain the amount the candidate will be paid per year, month, or hour. Also, mention how often they will be paid and the mode of payment. Mention the applicable bonus or commission structures.
Provide a list of important company benefits like flexible working hours, paid time-off, insurance, 401(k) plan, and remote or work-from-home options.
At-will status means that the company or the employee can terminate the employment at any point in time without giving any reason. You will have to seek legal help when discussing the at-will status in order to avoid problems in the future.
It is your choice if you want to include the expiry date in the job offer letter or not. If you want to give the deadline to the candidate when accepting your offer, it should be at least one week. Offering a deadline to the candidate helps you to find the other prospect in case your candidate turned down your offer.
Include the details about how the candidate can get in touch with you in case he/she has any queries about the job offer.
Let’s look at the contract to hire offer letter sample below.
The above simple job offer letter sample doc can be used by a company’s HR manager or a company’s manager to confirm a job applicant that his or her application has been successful. The candidate will then have a foundation on which he can be certain that he has been hired and will be prepared to begin work and receive the advantages that come with it, according to the terms and circumstances set forth therein.
If you do not want to waste your time writing the HRMS letters every time you hire a candidate, we have a solution for you. Ultimate Business Systems offers ready-to-use letters with the live edit feature that reduces the hustle of downloading the templates. Our software includes every necessary letter like job offer letter, application letter, experience letter, relieving letter, and more.
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